Organisation Setup Guide

This guide is intended for administrators responsible for setting up users and configuring the organisation’s job architecture.

Accessing the Admin Panel

To manage users or configure organisational settings:

1. Click on the Profile Menu.
2. Select Admin Panel.

From the Admin Panel, you can:

• Manage users
• Configure job architecture

User Management

Administrators can create and assign roles to different types of users.

To create a new user:

1. Go to the Admin Panel.
2. Navigate to the User Management tab.
3. Click + Create User.
4. Enter the user’s details.
5. Assign the appropriate role(s).
6. Click Create.

The invited user will receive an activation email.

User Roles

Different roles provide different access permissions.

Talent Attraction Super Admin

To assign a Super Admin:

• Assign TA Super Admin
• Assign TM User (mandatory)

Note: The first registered user in the organisation is automatically assigned the TM Super Admin role.

Job Owner

To assign a Job Owner:

• Assign TA Job Owner
• Assign TM User (mandatory)

The Job Owner is accountable for the job’s objectives, purpose, and outcomes.

Hiring Manager

To assign a Hiring Manager:

• Assign TA Partner Admin
• Assign TM User (mandatory)

The Hiring Manager oversees recruitment and day-to-day role supervision.

Internal Employee (Non-HR)

To add a regular internal employee:

• Assign TM User (mandatory)

This role enables access to platform features and personalised recommendations.

Configuring Job Architecture

Administrators can define the organisation’s job structure.

To create a new job hierarchy:

1. Go to the Admin Panel.
2. Navigate to the Job Architecture tab.
3. Click Create Job Hierarchy/Pathway.

Understanding Job Hierarchy Levels

The platform supports structured job levels:

• L1 – Entity or subsidiary
• L2 – Division
• L3 – Department
• L4 – Job role
• L5 – Job profile or job title
• L7 – Job rank name

Rank Level represents the seniority level. Lower numbers indicate higher rank.

Job Architecture Rules

When configuring hierarchy:

• Each level can only have one parent
• L1–L4 must maintain unique parent relationships
• L5 and L7 may be reused across different branches

Ensure that hierarchy levels are clearly structured before saving.

Creating a Job Hierarchy

To configure job levels:

1. Enter values for L1–L4.
2. Review the hierarchy preview.
3. Add up to three job profiles (L5).
4. Assign rank level values.
5. Define rank names (L7).
6. Add job descriptions.
7. Add required skills.
8. Review the final hierarchy preview.
9. Click Create to save.

Once saved, the new job architecture will be available across the platform.

Why Job Architecture Matters

Proper job architecture enables:

• Accurate role mapping
• Relevant skill recommendations
• Structured career pathways
• Clear internal mobility alignment

Incomplete or inconsistent hierarchy configuration may affect matching accuracy.